Office Administrator

Part-time, Exempt
$25 - $28 per hour
24 hours per week standard. 4 days a week from 10 am - 4 pm (In-person)
Denver, CO
Reports to the Director of Operations
Benefits: 1 week PTO (40 hours), 24 hours of sick time, 1 week unpaid time off, Paid volunteer time each quarter, Paid parental leave through Colorado FAMLI, 4-week sabbatical after 5 years, 401k plan with 3% match, Annual professional development contribution, Organization-wide Diversity, Equity, Inclusion, and Accessibility (DEIA) trainings
Limited travel required to support daily operations
Start Date: July 28, 2025

Rocky Mountain MicroFinance Institute (RMMFI) is a business incubator and financing program focused on reimagining social and economic mobility. RMMFI relentlessly focuses on its North Star – People are unstoppable forces. Life circumstances are real and sometimes overwhelming, yet they should not determine what we can do in the present or be in the future. We believe everyone should be free to make choices to activate the possible. RMMFI creates the space for communities and people of all backgrounds to realize their unique potential through the power of entrepreneurship. More information about RMMFI can be found at www.rmmfi.org.

Description

Reporting to the Director of Operations, the Office Administrator plays a crucial role in the
smooth management of RMMFI’s office location and keeps the organization running smoothly.
This position involves working in person at the office to greet all visitors, providing support and
assistance to staff members, and working closely with the Operations and Finance team. It ensures
the office has all the necessary equipment and is responsible for basic bookkeeping tasks. RMMFI
is looking for an organized and proactive administrator who can support RMMFI’s staff and the
Entrepreneur community.

Core Competencies

Customer Service: Provide a warm and welcoming presence to all visitors and respond to needs with professionalism and empathy.
Organize: Demonstrate strong attention to detail, manage time effectively, balance multiple responsibilities, and set priorities.
Communicate Effectively: Speak, listen, and write clearly, thoroughly, and in a timely manner using appropriate and effective communication tools and techniques.
Solve Problems: Recognize issues and assess situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Language: English required, Spanish a plus

Primary Responsibilities

Ensures the office space is fully equipped, clean, safe, and functional for day-to-day work.
Communicates and coordinates with service providers such as cleaners and maintenance.
Orders office supplies and snacks, manages door access, and communicates maintenance
requests to the landlord.
Manages RMMFI’s coworking and rental space. Serves as the point of contact for
interested parties, collects payments, and requests signed contracts.
Greets all guests coming into the office, answers questions, and refers them to the
appropriate team members.
Sets up conference rooms for hybrid all-staff meetings.
Provides technology support to staff members and ensures A/V equipment is working
correctly in the office.

Organize and compile bi-monthly bookkeeping packet for RMMFI’s bookkeeper.
Coordinate with the Director of Finance to collect payments and ensure all bills are paid on
time.
Collects and logs mailed checks and invoices from the post office and deposits checks in
the bank weekly.
Maintains confidentiality and accuracy in all financial documentation and transactions.
Communicates with staff members about any important back-office information.
Respond to general inquiries.
Basic data entry and departmental support
Conducts website updates and manages the entrepreneur business directory.
Other responsibilities as assigned.

No staff supervision

This position is in person in a small nonprofit office setting. All other staff members have a
minimum requirement of two in-office work days per week.
The office environment is collaborative, mission-driven, and dynamic, with opportunities for
cross-team engagement and open communication. Employees are expected to work both
independently and as part of a team, contributing to a positive, inclusive, and flexible
workplace culture.
While in the office, team members will have access to shared workspaces, meeting rooms, and
necessary office equipment. Staff are expected to attend in-person meetings, trainings, and
events when scheduled.

May lift up to 50 pounds on occasion
Walking and standing at events, as needed
Sitting for extended periods of time

Limited travel required to support daily operations (grocery, hardware store, bank, post office)
Travel outside of the local area where this position is located not required

This posting closes Friday, June 27th. Applicants must be available for a 30 minute phone
interview between Monday, June 30th – Wednesday, July 2nd as well as an in-person 60 minute
interview between Monday, July 7th – Wednesday, July 9th.
The start date is Monday, July 28th, no exceptions.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of skills and abilities required to do the job. Rather they are intended only to describe the general nature of the job.
In all their dealings, the Rocky Mountain MicroFinance Institute does not discriminate based on: age; ancestry; creed; color; mental or physical disability; gender; gender identity, expression or characteristics; marital status; national origin; political service or affiliation; race; religion; sex; sexual orientation; veteran status; or any other classification protected by federal, state or local law. RMMFI is also committed to an equitable and inclusive work environment. Revised 25 April 2019

Work to build relationships in the community and previous RMMFI graduates to build a network of volunteers, train volunteers, and help entrepreneurs on their journey.

Work with trainers and managers to plan events where entrepreneurs can meet, network, and engage with the greater community. This position will work with trainers and managers to secure locations, find catering, create programs, and invite guests and RMMFI entrepreneurs.

Work with the Regional Manager on special organizational initiatives

RMMFI’s Equity Commitment

RMMFI recognizes that in order to pursue our organizational mission and North Star we must approach our work by acknowledging the gaps and inequities that exist around us. We intentionally take part in conversations about structural racism as well as engage diverse voices in problem-solving and decision-making.

We seek candidates that have similar mindsets and actively work towards equitable ways of thinking and working. We are committed to supporting our entrepreneurs in an equitable way

To uphold our commitment to equity during the hiring process, RMMFI does not negotiate salaries. We decide candidates’ salaries based on their unique skills and experience and the capabilities they bring to the organization.

We acknowledge that some people are better at negotiations than others, and salary negotiation rewards those who are good negotiators. Not taking part in salary negotiations allows for a just and equitable hiring process for all RMMFI employees.

Apply !

If interested, please send a resume and culture letter to jobs@rmmfi.org with the subject line “Office Administrator”. The culture letter should speak to your connection to RMMFI’s North Star and Guiding Principles and discuss what you would do as an Office Administrator to help RMMFI support its staff and facility space. Please keep your culture letter to a maximum of 1 page.

The application deadline is Friday, June 27th. Interviews will be held between June 30th – July 2nd.

Office Administrator